Emailing Attachments in Mass Emails : AddressTwo

So you need to send some documents to a large group of people and are not sure how? Sending mass emails with attachments to potential customers can be a daunting task – and not just for you. Sending a mass email with PDF, .word or any other type of document is easier said than done.

The industry standard for all Email Marketing (mass email) software is to disallow file attachments. People are left wondering why and looking for alternative option.

Why does the email industry at-large disallow attachments in mass messages?

First of all, mass email attachments can do you more harm than good. To put things into perspective, mass email attachments can cause the email server to clog and break down, and will even get you labeled as a spammer and classify your email as spam. Moreover, attachments in mass emails can trigger an alarm at the recipients’ end. Anti-virus programs flag attachments sent to a large recipient list as a red flag. Seeing your email as a potential virus, the recipient may be less inclined to open your email in the first place.

So, what can I do if I need to share files with a large audience?

There are some other ways you can store and share files and documents with people from your work or even customers. For example, you can use tools like slideshare, scribd, or isssu, or even dropbox. Most of them are initially free although some premium upgrade options are available.

In your AddressTwo CRM creating a URL (Website) link to a webhosted location for the PDF is not only the correct way to send attachments it is a much more trackable way of sending them.

Here is how we like to do it here (But it’s not the only way):

Here at AddressTwo we use google for a lot of things. Google offers google drive which is an online file storage service that allows users to store files in the cloud, share files, and Edit Documents, Spreadsheets, and Presentations with co-workers.

Here is a quick link to getting started with google drive: Click Here

Once you have your google drive set up it’s just a few simple steps to create and share a document in an AddressTwo Email.